Non-Discrimination and Equal Opportunity Policy and Complaint Resolution Procedure
I. Commitment to Non-Discrimination, Non-Harassment, and Non-Retaliation and Reporting
Discrimination, harassment, and retaliation on the basis of protected status (see Notice of Non-Discrimination and Equal Opportunity for a definition of "protected status") are strictly prohibited. Persons who engage in such conduct are subject to discipline up to and including termination or dismissal.
Preventing prohibited discrimination, harassment, and retaliation is the responsibility of all members of the College Community. Any person may report any complaints, reports, observations, or other information of alleged discrimination, harassment, or retaliation to the designated coordinator, or to any College employee with managerial authority over the College as a whole, or an academic or operational unit of the College (collectively “Reporting Officials”) who must promptly forward such a report directly to the designated coordinator, even if that person is investigating the alleged discrimination as part of the College's student or employee disciplinary process. A list of the College's Reporting Officials is available at this link. Supervisors and employees should also provide complainants with information for filing a complaint of discrimination.
The College will respond to reports of perceived prohibited conduct in an adequate, reliable, impartial manner, as set forth below. If the College determines that discrimination, harassment, or retaliation has occurred, appropriate corrective and remedial actions will be taken.
This policy applies to reports of discrimination, harassment, and retaliation on the basis of protected status.
This policy governs reports of discrimination, harassment, and retaliation in all the College's programs and activities and applies to all members of the College Community. It applies to discrimination, harassment, and retaliation that occurs on campus, during or at an official College program or activity (regardless of location), and to off campus or online conduct when the conduct could deny or limit a person's ability to participate in or benefit from the College's programs and activities.
III. Prohibited Conduct
Discrimination is adverse treatment of an individual based on protected status. It is a violation of this policy to discriminate on the basis of a protected status in any of the College's programs and activities. A list of protected statuses is located in the Notice of Non-Discrimination and Equal Opportunity.
Harassment consists of unwelcome verbal, non-verbal, or physical conduct that denigrates or shows hostility or aversion toward an employee, student, or other member of the College Community, including third-parties, because of protected status. Harassment constitutes a form of prohibited discrimination if it denies or limits a person's ability to participate in or benefit from the College's programs and activities ("discriminatory harassment").
Examples of conduct prohibited by this policy may include, but are not limited to, inappropriate gestures, inappropriate written or electronic material, threats or intimidating or hostile conduct, physical acts of aggression, assault, or violence, criminal offenses, jokes or pranks, name-calling, offensive objects or pictures that are hostile or demeaning with regard to a person's protected status or have the purpose or effect of creating an intimidating, hostile, abusive or offensive working or academic environment.
The College prohibits retaliation against anyone for reporting discrimination or harassment, assisting in making a report, cooperating in an investigation or proceeding or otherwise exercising his or her rights or responsibilities under this policy and applicable federal, state, and local laws.
Retaliation prohibited by this policy consists of materially adverse action, such as disparaging comments, uncivil behavior, or other negative treatment of an employee, student, or other member of the College Community because a report has been made pursuant to this policy or because an individual otherwise cooperated with the College's investigation.
D. Sexual Harassment
Other language in this policy notwithstanding, Sexual Harassment, as defined in the Title IX and Sexual Harassment Policy, will be governed exclusively by the Title IX and Sexual Harassment Policy and processes stated therein. All other forms of sex-based discrimination are governed by this policy, including sex-based harassment, as defined in this policy, that does not rise to the level of Sexual Harassment as defined in the Title IX and Sexual Harassment Policy.
Conduct that is initially raised through a formal complaint under the Title IX and Sexual Harassment Policy may also be addressed under this policy, in the institution’s discretion, when: (i) the conduct at issue, or some part of it, may constitute a violation of this policy irrespective of whether it constitutes Sexual Harassment under the Title IX and Sexual Harassment Policy; (ii) the formal complaint, or some part of it, has been dismissed under the Title IX and Sexual Harassment Policy; or (iii) a final determination of a formal complaint has been made under the Title IX and Sexual Harassment Policy and separate or additional action may be necessary to enforce this policy.
As part of the College's commitment to a safe, healthy, and productive working environment and campus community, the College prohibits bullying, including cyberbullying, in its programs and activities, which includes employment. Bullying can take many forms and can include actions, spoken words, or written words that can reasonably be viewed as threatening, aggressive, intimidating, abusive, insulting, offensive, cruel, vindictive, humiliating, degrading, or demeaning. This is a non-exhaustive list. All members of the College community are expected to refrain from engaging in conduct of a bullying nature. The College may also investigate reports of bullying conduct and take appropriate remedial and corrective action to stop its occurrence and prevent its recurrence. Reports of bullying shall be made to the Department of Human Resources. The College shall take reasonable measures to protect the confidentially of such reports to the extent possible.
IV. Investigation and Resolution Procedures
A. Commencement of Investigation
When a report of discrimination, harassment, or retaliation is received, the report will be referred to the appropriate College official for investigation and resolution as set forth in this policy, depending on the nature of the complaint and status of the parties. The College strives to resolve complaints of discrimination, harassment, or retaliation within 60 days of a report. if, based on the complexity of the complaint, time to resolution will exceed 60 days, the reasons will be communicated to the complainant and the respondent. If any person involved in investigating or resolving reports of discrimination, harassment, or retaliation under this section determines that they cannot apply them fairly because of a conflict of interest, another individual will be designated to fulfill their responsibilities.
Examples of possible interim protective measures during the pendency of an investigation may include, but are not limited to, any necessary counseling, academic support or transcript modification for students, and schedule adjustments of academic, extracurricular, employment, or other activities. Any adjustments will be designed to minimize the burden on the complainant's access to the College's educational, employment or other programs.
B. Content of Investigation
Under the formal complaint resolution procedure, a qualified College official will be designated an investigator to investigate the report. During the investigation, both the complainant and respondent will have the opportunity to identify witnesses and evidence. Investigations will be handled discreetly, with information shared only with those persons who need to know the information in order for there to be a full and fair investigation. The College may impose interim protective measures during the pendency of the investigation to protect and separate the parties. The potential need for interim protective measures will be discussed with the parties.
C. Informal Resolution
The complainant or respondent may request to resolve the complaint informally. If both parties voluntarily agree to attempt informal resolution, the process will be facilitated by the College official identified as responsible for coordinating the College's response or a designee, depending on the nature of the complaint. At any point during the informal process, either party may initiate the formal complaint procedure. An informal resolution process will not delay the College's duty to conduct a prompt investigation of a complaint of discrimination, harassment, or retaliation.
The investigator will prepare a written notification that summarizes the results of the investigation. Other College administrators may be consulted by the investigator at this stage, as deemed appropriate.
If the complaint is substantiated, the investigator will determine what remedial measures will be taken to address the misconduct, including discipline for the respondent or initiation of disciplinary proceeding pursuant to other applicable College policies. The investigator may consult with other College administrators as appropriate when determining disciplinary actions. Substantiated incidents of conduct prohibited by this policy can lead to discipline up to and including dismissal and termination.
V. Special Procedure Concerning Reports against the President, a Board Member, the Investigator or Other Administrators Ranked Higher than the Investigator
If a complaint involved alleged conduct on the part of the College's President, the College's Board of Trustees will designate the investigator. Based on the information gathered during the investigation, the Board of Trustees will issue a written notice determining the outcome of the complaint. The determination of the Board of Trustees is final and not subject to appeal.
If a complaint involved alleged conduct on the part of a member of the Board of Trustees, the remaining members of the Board of Trustees will designate the investigator. Based on the information gathered by the investigation, the remaining members of the Board of Trustees will issue the written notice determining the outcome of the complaint. The determination of the remaining members of the Board of Trustees is final and not subject to appeal.
If a complaint involved alleged conduct on the part of the investigator or any administrator ranked higher than the investigator, the College's President will designate the investigator. Based on the information gathered during the investigation, the President or designee will issue the written notice determining the outcome of the complaint. The determination is final and not subject to appeal.
This appeals section applies to all appeal of determination of complaints made under this policy when an employee or third party is the respondent. All appeals of determinations where a student is a respondent will be addressed pursuant to the applicable student policy.
The complainant or respondent may appeal the outcome of a complaint only on the following grounds:
- There is a substantial likelihood that newly discovered information, not available at the time evidence was presented to the investigator, would result in a different decision;
- There was a procedural error significant enough to call the outcome into question;
- There was a clear error in factual findings;
- There was a bias or prejudice on the part of the investigator; or
- The punishment or corrective action imposed is disproportionate to the offense.
Appeals must be filed with the designated Appellate Officer that will be outlined in the notice of determination ("Appellate Officer") within ten (10) College business days of receipt of the written notice determining the outcome of the complaint. The appeal must be in writing and contain the following:
- Name of the complainant;
- Name of the respondent;
- A statement of the determination of the complaint, including corrective action, if any;
- A detailed statement of the basis for the appeal including the specific facts, circumstances, and argument in support of it; and
- Requested action, if any.
The appellant may request a meeting with the Appellate Officer, but the decision to grant a meeting is within the Appellate Officer's discretion. However, if a meeting is granted, then the other party will be granted a similar opportunity.
The Appellate Officer will resolve the appeal within then (10) College business days of receiving it and may take any and all actions that they determine to be in the interest of a fair and just decision. The decision of the Appellate Officer is final. The Appellate Officer shall issue a written notice of the resolution of the appeal, including any changes made to the investigators previous written determination. The written statement shall be provided to the complainant and respondent within five (5) business days of the resolution.
VII. Duties and Responsibilities
The College's Title IX Coordinator is responsible for coordinating the College's compliance with Title IX of the Education Amendments of 1972; the Director of Student Accessibility Resources is responsible for coordinating the College's compliance with the Americans with Disabilities Act, as amended, and Section 504 of the Rehabilitation Act of 1973, for students; and the Dean for Student Affairs or their designee is responsible for coordinating the College's compliance with Title VI of the Civil Rights Act of 1964 for students; the Executive Director for Human Resources or their designee is responsible for coordinating the College's compliance with the Age Discrimination Act of 1975, Title VII of the Civil Rights Act of 1964, and the Americans with Disabilities Act for employees.
It is the responsibility of the College official identified above to:
- Receive complaints made under this policy;
- Coordinate dissemination of information and education and training programs;
- Assist members of the College Community in understanding that discrimination, harassment, and retaliation are prohibited by this policy;
- Answer questions about this policy;
- Appoint investigators, or investigate, and ensure that they are trained to respond to and investigate complaints of discrimination, harassment, and retaliation under this policy;
- Ensure that employees and students are aware of the procedures for reporting and addressing complaints of discrimination, harassment, and retaliation;
- Oversee the implementation of the policy; and
- Document all reports of discrimination, harassment, and retaliation under this policy and establish a protocol for recordkeeping.