Skip to main content

Search Bar Icon Close Menu

Employee Education Grant Policy

Purpose

As part of its mission, Columbia College strives to broaden educational opportunities. The Employee Education Grant (EEG) program is offered by the College to its regular full-time employees, adjunct faculty, and members of the Board of Trustees allowing them, their spouse or domestic partner, and their single children who are under 25 years of age, prior to the start of the term, to enroll in Columbia College courses without tuition charge or at reduced cost.  If EEG benefits are applied with other tuition-only funding sources, the EEG benefit will be applied to the unfunded portion, up to the approved level of the EEG benefit.  The intent of the EEG benefit is to minimize the amount of out-of-pocket tuition expenses paid by the employee.

Additionally, designated employees are allowed the opportunity to fulfill educational goals by enrolling in Columbia College courses in order to enhance job skills and work performance, or to complete a college degree.  Full-time employees, adjuncts, and spouses or domestic partners and children of full time employees may access undergraduate online courses at a rate of 25% of tuition, Columbia College will pay 75% and a payment plan is required. 

This policy sets forth the guidelines and eligibility requirements for participation in the EEG program. 

Scope

This policy applies to individuals who satisfy the eligibility requirements set forth herein.

Policy

Eligibility

Regular Full-time employees: After completion of six months of continuous employment with Columbia College, all full-time permanent employees, unless in default of a federal student or parent loan or on academic probation, are eligible for an EEG of one course (maximum 5 hours) per semester in the Day Program (missed work time must approved by supervisor and be made up), or 6 hours per session in the Evening Program. This grant allows current employees to enroll in in-seat classes at Columbia College without tuition charge. All other educational expenses except tuition are borne by the employee (e.g., expenses for books, lab fees, application fees). Employees and/or their dependents residing on campus pay regular rates for room, board, and other services. Employees eligible for EEG may attend classes under EEG at any location of Columbia College.   

Spouse or Domestic Partner and Children: After completion of six months of continuous employment with Columbia College, a current employee's spouse or domestic partner and single children under the age of 25, prior to the start of the term, unless in default of a federal student or parent loan or on academic probation, are eligible to enroll in in-seat classes at Columbia College for up to 18 credit hours per semester, or 6 hours per session, without tuition charge. All other educational expenses except tuition are borne by the student (e.g., expenses for books, lab fees, application fees). Grantees are subject to the housing requirement and individuals residing on campus pay regular rates for room, board, and other services. Eligible dependents may attend classes under EEG at any location of Columbia College 

Adjunct Faculty: All adjunct faculty of Columbia College, their spouse or domestic partner and children, unless in default of a federal student or parent loan or on academic probation, are eligible for an EEG of course credit hours equal to the number of course credit hours they are currently teaching. Adjunct faculty, their spouse and children, are eligible to apply for an EEG following three sessions of teaching, to be utilized for the adjunct faculty member, spouse or domestic partner and children. Classes may be taken, by the adjunct, during the same semester/session in which the adjunct is teaching or one course may be reserved to be taken during the same fiscal year in a session when not teaching. The grant allows the employee, their spouse or domestic partner and children, to enroll in classes at Columbia College without tuition charge. Adjunct faculty, their spouse and children, may attend classes under the EEG at any Columbia College location. The grant value will be determined by the tuition charged at specific campuses.  

Members of the Board of Trustees and Family: After completion of six months of continuous service with Columbia College, all Board of Trustees Members, unless in default of a federal student or parent loan or on academic probation, are eligible for an EEG of up to 8 hours per semester, or 6 hours per session of in-seat classes. This grant allows current Trustees to enroll in classes at Columbia College without tuition charge. All other educational expenses except tuition are borne by the Trustee (e.g., expenses for books, lab fees, application fees). Spouses and single children under the age of 25, prior to the start of the term, are eligible to enroll at Columbia College for up to 18 credit hours per semester, or 6 hours per session, without tuition charge for in-seat classes. All other educational expenses except tuition are borne by the student (e.g., expenses for books, lab fees, application fees). Grantees are subject to the housing requirement and individuals residing on campus pay regular rates for room, board, and other services.  

Part-Time Employees:  Part-time administrative or support staff, their spouse or domestic partner, and children are not eligible for EEG.

Process

Eligibility:  Determination of the child status for the purposes of EEG is made by the Human Resources Office based of the following definition. A child of an employee is defined as anyone who satisfies the following three criteria:

  • The person is under 25 years of age, prior to the start of the term, in which enrollment is intended.
  • The person is unmarried.
  • The person is the natural or legal child of the employee; that is, the person has one of the following relationships with the employee: 
      • is the biological child of the employee,
      • is legally adopted by the employee,
      • is legally under the guardianship of the employee
      • or is the step-child of the employee,
      • or is the foster child of the employee
      • Note: Persons defined as children may or may not be living with an employee and may or may not have legal dependents.

If EEG benefits are applied with other tuition-only funding sources, the EEG benefit will be applied to the unfunded portion, up to the approved level of the EEG benefit.  EEG may not be used for courses of one or classes taught on a one-to-one basis, e.g., piano or voice.

 

Application and Approval: To apply for an EEG, the applicant must:

  • Apply for admission to the College as a regular student or as an alternate-status student.
  • Obtain an EEG verification form from the Registration and Financial Services Office. All recipients of an EEG are encouraged to apply for federal financial aid. EEG may be coordinated with federal or state grants.
  • Complete the EEG verification form with all appropriate information and obtain signatures from the employee's immediate supervisor and Administrative Council supervisor.
  • AHE employees, their spouses, or dependents who wish to receive an EEG must submit the EEG form to and obtain approval from the AHE campus Director prior to the session for which the grant is requested. The AHE campus director then sends the EEG form, to the Vice President  for Adult Higher Education in Columbia, for approval to attend classes, no later than the end of the add/drop period.

Enrollment Options

Employees eligible for EEG may enroll in the following:

  • one course (up to 5 credit hours) per semester during regular working hours (if employee plans to take courses during regular working hours, they must obtain approval from their immediate supervisor to make up any work time missed while attending classes.);
  • one course (up to five credit hours) per semester and one three-credit course per session in the evening;
  • two three-credit courses per session in the evening or through AHE.

Effects of Termination and Resignation

If an employee resigns from or is terminated by the College, EEG benefits cease on the date of severance for both the employee and his or her spouse or children. Enrollment in courses may be continued, but financial liability for those courses becomes the responsibility of the student and is prorated on a per-day basis from the date of severance. If the employee or spouse or children do not wish to continue enrollment at their own expense, they must complete formal withdrawal procedures. In no event may such courses taken for credit be converted to audit status.

Effects on Dependents of a Disability or Death of an Eligible EEG Employee

If an EEG eligible employee becomes disabled or deceased, currently enrolled dependents may continue coursework under the EEG grant for the remainder of the academic year.

Guidelines

The decision either to conduct a course or to cancel it because of low enrollment is made without considering the number of employees desiring that course under EEG. In other words, EEG students may not be used to fill the gap between the number of students needed to run a course and the number of non-employees registered for that course.

 

+

Request info