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Employee Graduate Education Grant Policy

Purpose

Columbia College encourages intellectual growth through educational opportunities. The Graduate Education Grant (GEG) is a taxable benefit offered by the College to its regular full-time employees that allows enrollment in Columbia College graduate courses at a reduced cost.  Employees are allowed the opportunity to fulfill educational goals in order to enhance job skills and work performance, or to complete a graduate degree. Columbia College is exceptionally proud to offer this benefit to its regular full-time employees.  If GEG benefits are applied with other tuition-only funding sources, the GEG benefit will be applied to the unfunded portion, up to the approved level of the GEG benefit.

Scope

This policy applies to individuals who satisfy the eligibility requirements set forth herein.

Policy

GEG Eligibility Requirements

All regular full-time employees of Columbia College are eligible for a GEG for up to six (6) hours per session, unless in default of a federal student or parent loan or on academic probation. Employees are eligible to apply for a GEG upon completion of one year of continuous service with Columbia College. Exceptions to this restriction may be requested through the Administrative Council representative. This grant allows eligible employees to enroll in (in-seat and/or online) graduate classes at Columbia College, at a 75% tuition reduction. The employee will be responsible for 25% of the tuition. All other educational expenses are borne by the employee (e.g., expenses for books, lab fees, application fee). Employees residing on campus pay regular rates for room, board, and other services. Regular full-time employees at Adult Higher Education locations may attend classes under the GEG at any location of Columbia College. The grant value will be determined by the tuition charged at the local campus.

Spouse or domestic partner, dependents, adjunct faculty and part-time employees are not eligible for a GEG.

Application Process

To apply for a GEG, the applicant must:

  • Meet the minimum requirements of and apply for admission to the graduate program through normal channels.
  • Obtain an Employee Educational Grant (EEG) verification form, from the Registration and Financial Services Office.
  • Complete the EEG verification form, and obtain signatures from the employee's immediate supervisor and Administrative Council representative.
  • AHE employees who wish to receive a GEG must submit the EEG form to and obtain approval from the AHE campus director prior to the session for which the grant is requested. The AHE campus director then sends the EEG form, along with the registration form, to the Vice President for Adult Higher Education in Columbia, no later than the end of the add/drop period. The Vice President for Adult Higher Education will then forward the approved EEG form to the Director of Financial Aid.

Effects of Termination and Resignation

If an employee resigns from or is terminated by the College, GEG benefits cease on the date of severance for the employee. Enrollment in courses may be continued, but additional financial liability for those courses becomes the individual’s responsibility and is prorated on a per-day basis from the date of severance. If the employee does not wish to continue enrollment, s/he must complete formal withdrawal procedures, or be held financially liable for the course.

Guidelines

The decision either to conduct a course or to cancel it because of low enrollment is made without considering the number of employees desiring that course under GEG. In other words, GEG students may not be used to fill the gap between the number of students needed to run a course and the number of non-employees registered for that course.

 

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