Frequently asked questions

Review your 'My Documents' list: Documents that Columbia College expects to receive from you, has received, or has waived will be listed in this area of your CougarTrack account. For example, you might look at this page to see if your application has been received. It can take up to 24 to 48 hours for a submitted document to be logged and appear in CougarTrack as “Received.” To display your documents, go to:

CougarTrack > Students > Student Information> Student Resources > My Documents

The following types of documents are listed:

• Missing and incomplete documents: These are documents that Columbia College expects to receive from you, but has not yet received, or documents that we have received, but which lack required information. If a document is missing or incomplete, the Status column will either be blank, or it will display text such as "Missing" or "Incomplete."
• Waived documents: These are documents that Columbia College normally requires, but has decided that you do not need to provide.
• Received documents: These are your documents that Columbia College has received.

Meet with your academic advisor to see about contacting the Office of the Registrar to request a second review of the equivalency.

If your request cannot be approved at that time, you may then submit the Course Equivalency/Substitution/Waiver Appeal form to request a review of the equivalency by the academic department for the course. This form can also be used to request to waive an individual requirement based on previous experience, or to request to substitute a course for a specific requirement. 

Print and complete the form with your advisor. Your advisor will submit the form on your behalf, and keep you updated on its status. See the Office of the Registrar forms page for more information.

You may submit a request to modify your degree program by submitting a Change of Degree Program form, found in the Forms area of your CougarTrack account. Go to: 

CougarTrack > Students> Forms> Change of Degree Program

This form allows you to add, change, and/or remove degrees, majors, and minors. Meet with your advisor prior to submission of the Change of Degree Program form and read all of the instructions on the form carefully.

To graduate: When you are within at most one year of degree completion, you may submit a Declaration of Candidacy for Degree form. This form can be found on your CougarTrack account, listed under the Forms menu: 

CougarTrack > Students> Forms> Declaration of Candidacy for Degree

Submission of this form prompts a review of your progress towards degree completion, called a Graduation Audit. This review is completed by a member of the Office of the Registrar graduation team, and its results are submitted to your academic advisor. 

Plan to meet with your advisor after you submit your Declaration of Candidacy for Degree form to decide on your final steps toward graduation.

To walk in a commencement ceremony: NOTE: Graduation and commencement are not the same thing!

Submission of a Declaration of Candidacy for Degree form does not automatically enroll you to participate in a commencement ceremony. When you fill out this form, you will be asked whether or not you would like the opportunity to sign up for a commencement ceremony. Answering "yes" to this question does not enroll you to participate in a commencement ceremony.

To sign up to participate in a commencement ceremony, you must complete the Application for Commencement Ceremony form. This form populates if you answer "yes" to the aforementioned question while filling out the Declaration of Candidacy for Degree form. If you answer "no," you may return to your CougarTrack account at any time after submitting the Declaration of Candidacy for Degree form to access and submit your Application for Commencement Ceremony form. Go to: 

CougarTrack > Students > Forms> Application for Commencement Ceremony

Questions?

Please see the Office of the Registrar's Graduating Students page, or contact the Office of the Registrar at evaluations@ccis.edu for more information.

Most completed degrees can be verified by the National Student Clearinghouse, using their degree verification request process. Others must be verified by the Office of the Registrar. See the Degree Verification page for more information.

Run your degree audit

Your degree audit is located on CougarTrack under the "CC Links" menu on the right side of the page. Choose your degree from the Active Programs section, or select a different degree from the "What if I changed my program of study?" drop-down (this shows you a proposed degree audit, it does not change your degree at this point). Click submit to view your active or proposed degree audit.

See the Interactive Degree Audit for detailed instructions on how to read and interpret your audit. You can change your degree program by submitting a Declaration of Major form, which can be found on the under the Academics drop-down on the CougarTrack student page.

Reasons you might not have a degree audit

• You are a new or returning student: You will not have access to the link for degree audit until the first day of classes if you are a new or returning student. If you have maintained continuous enrollment (barring summers off), the link will remain available.
• You are eligible for a catalog year older than 2004: Degree audit is available beginning with the 2004 catalog through the current catalog year. Prior to 2004, degree completion progress was tracked on a hand-written document called a checklist. Students on checklists may choose to move up to a more recent catalog year, thereby gaining access to degree audit. As of August, 2012, only SOC eligible students (military) may be enrolled in catalog years older than 2005.

Degree requirements change from time to time. This does not happen every year, but degree programs are frequently reviewed for relevancy to the field of study and evolving practices within higher education. “Catalog year” refers to the specific degree requirements for your degree at the time of your initial enrollment. Students may stay on their initial catalog year for up to eight years. If your degree is not complete (or is not going to be complete) within eight years of initial enrollment, you must move up to a more recent catalog year. This rule does not apply to SOC eligible students.

Any student may request to be moved to a more recent catalog year, but none may select a catalog year that is older than their initial enrollment. Please see your academic advisor for more information.

Minor requirements?

Minor requirements are not calculated in the overall degree completion totals. The total remaining hours on the degree audit is the number the financial aid department uses to calculate the amount of financial aid needed for each student. Since minor requirements are outside of overall degree requirements, they cannot be calculated in the total remaining hours for the degree.

 Overall GPA calculation?

Columbia College does not chart transfer credit grade point average. As a result, the overall GPA section only displays your Columbia College GPA.

Second Major?

If you have a double major, only one will display at the top of your degree audit. Both majors (and any additional majors you may have) and their associated requirements are listed on your degree audit; they appear in order after your degree basic requirements section.

Pre-requisites section?

Pre-requisites are not included in the overall totals or listed on the degree audit unless they also fulfill a specific degree requirement. Please refer to the course catalog, course schedule, syllabi, or your advisor for assistance with pre-requisites.

Probably not.

In most cases, this remainder is the result of transfer work from a school that operates on a quarter-length term (rather than semester-length, as Columbia College does). The translation of quarter hours to semester hours can cause this transfer credit to appear as a decimal. Often this small remainder can be made up by excess hours that the student has earned which could also apply to the degree audit area in question.

Contact your academic advisor to see if you need to submit a waiver form, or to pursue the steps towards adjusting the way your credit applies to the degree audit. Some courses apply to certain degree requirements, when other courses could be applied which work better for your overall requirements.

No.

You may need more upper level courses in your major, as it is possible for upper level elective hours to apply to your overall upper level requirement, but not to your major area core.

Individual courses applying to more than one area on the degree audit is referred to as double dipping.

Classical vs. optional general education requirements

Students who completed 36 or more semester hours of transfer credit with a grade of "C" or better prior to their initial enrollment at Columbia College are eligible for the optional general education requirements. Optional general education requirements allow more courses to fulfill the first part of the general education section of the degree audit than the classical general education requirements do.

Why are both classical and optional general education requirements showing up on my audit?

Both classical and optional general education requirements appear on an audit until you are eligible for your first enrollment with Columbia College. The amount of transfer credit you have prior to enrollment at Columbia College will determine your eligibility. You are eligible for optional  requirements if you have 36 or more transfer credit hours. You are eligible for classical if you have up to 35 hours in transfer credit. Once your general education requirements have been determined, based on your transfer credit totals, only one set of requirements appear on the degree audit.

Can I switch from optional general education requirements to classical requirements?

Yes.

In some cases, the classical general education requirements allow for more of the student’s transfer credit to apply to the degree requirements. Students who are eligible for the optional general education requirements as a result of carrying 36 or more hours of transfer credit may request to pursue the classical general education requirements. Please see your advisor to discuss the benefits of each set of requirements, and for assistance with requesting the change.

No.

The natural science/math section requires completion of five semester hours. Degree audit lists the three possible ways this requirement may be met:

• two unrelated science lectures (totaling five hours)
• a lecture and lab for the same science course (totaling five hours), or
• one math and one science class (totaling five hours).

Degree audit charts your progress towards completion of all three of these, identifying the requirement as complete as soon as one of the sub-requirements is met. Once the overall requirement is complete, the requirement options that you chose not to pursue no longer appear on your audit.

Degree audit only applies completed credit towards degree requirements. The courses in which you are currently enrolled will apply to your degree audit once grades for the semester have posted. The courses appear at the end of your degree audit under the “Other Courses” section while you are still enrolled in them. 

Typical processing time is 4-6 weeks following the posting of your degree.

We are unable to mail you a replacement diploma until 30 days after your initial diploma was mailed. If you have not received your diploma by then, please contact our office at (800) 231-2391, ext. 7526 or via e-mail at diplomas@ccis.edu.

Once you have finalized payment for your account balance, contact our office at diplomas@ccis.edu or (800) 231-2391, ext. 7526. We will begin processing your diploma as soon as we receive notification from you that your balance has been paid in full.

If you need a new diploma for any reason: Please contact our office at diplomas@ccis.edu or (800) 231-2391, ext. 7526. 

Our mailing address is:
Columbia College
Office of the Registrar
1001 Rogers Street
Columbia, MO 65216

If the diploma you received does not reflect a recent name change: The name used on your diploma is the name you provided on the Declaration of Candidacy for Degree (DEC) form. Any request to change your name after submitting the DEC form will not be reflected on the diploma unless you also contact our office to edit the form.

Contact us at diplomas@ccis.edu or (800) 231-2391, ext. 7526 to ensure the change is made on your Declaration of Candidacy for Degree form. If you would like to order a diploma with your new name on it, please submit a Diploma reorder form (Note: there is a $10.00 diploma reorder fee).

Yes.

Columbia College is private, not-for-profit, and regionally accredited by NCA-HLC. We are a SOC DNS member institution and guarantee transferrability among other SOC DNS schools. We also accept credit for military training and experience based on ACE credit recommendations.

Named 2012 Military Friendly School by GI Jobs and Military Advanced Education magazine.

Tuition varies depending on the campus location, from $160 to $240/credit hour (most courses are 3 credit hours). We have 35 venues nationwide, including the online program. Please see the Columbia College tuition page for the specific cost information for your campus location. All locations are under the $250 TA cap (except the traditional campus in Columbia, MO).

We do offer military spouse discounts:  

• Spouses Opportunity Grant
• 2 in Family Grant
• Military Spouse Tuition Grant
• Coast Guard Spouse Grant

Also, we accept GI Bill^® and offer veteran scholarships. 

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at www.benefits.va.gov/gibill.

Columbia College performs one precursory credit review for each prospective student who is active duty, reserve military member, or veteran looking for the right institution to meet their needs. Military dependents are not eligible for this service.  
Email requests to: msc@ccis.edu.

Please note: this is an unofficial evaluation. You must submit all official documentation and your application in order to receive an official transfer credit evaluation.

Yes!

Unofficial transcripts can be accessed at any time from the Academics drop-down menu of your CougarTrack student homepage. Go to: 

CougarTrack > Academics > Grades and Transcripts > Transcript - Unofficial

You can request electronic copies of your transcript through the Parchment ordering page. The processing fee is the same as for physical copies ($10.00).

Please see the Office of the Registrar Transcripts page for more information.

Requests for copies of official Columbia College transcripts must include a processing fee of $10.00 per copy.

Please note: students with both undergraduate and graduate-level credit will only be charged one processing fee! Please see the Transcripts page for more information.

Yes, official transcripts from ALL previously attended institutions of higher education must be submitted directly from the sending institution to: 

Columbia College
Office of the Registrar - Evaluations
1001 Rogers St.
Columbia, MO 65216

All CLEP, DSST, AP, etc. exams and military documents must be submitted as well. 

Yes! Columbia College does not accept unofficial transcripts for admission or evaluation purposes. All official transcripts must be submitted directly from the sending institution to the Office of the Registrar - Evaluations.

If you personally handle the official transcript at any point after your previous school produced it for Columbia College, the transcript is no longer official. Only transcripts sent directly (either by mail or as an electronic transcript) will be accepted as official.

Yes, Columbia College accepts electronic transcripts from the following sources:

• Credentials Solutions: Submit transcripts to Columbia College of Missouri
• Transcripts on Demand by SCRIP-SAFE: Submit transcripts to Columbia College of Missouri-All Admissions
• National Student Clearinghouse: Submit your transcript to Columbia College of Missouri-Evaluations
• Parchment Exchange: Submit your transcript to Columbia College (MO)
• Joint Services Transcripts (JST) 
• CLEP Score Reports: If you take an electronic CLEP Exam and use school code 6095, it will be electronically submitted to the evaluations office.

If your previous institution has an alternate method of sending electronic transcripts, please send the electronic transcript to EvalTrans@ccis.edu, and we will review it for acceptability.

Yes! All transcripts submitted for evaluation must be official, including international transcripts.

Transcripts must be translated to English by a translation agency. See the Office or the Registrar International Transfer page for detailed information.