Students receive initial transfer credit evaluations when a required document has been received by the Office of the Registrar. The full evaluation of the file will be complete when all required documents have been received and processed.
To check the status of your documents, log in to your CougarTrack account and select "My Documents" from the CC Links section of the Students page, or use the drop-down menus:
(CougarTrack > Students > Resources > My Documents).
A complete file will contain the following:
- Application for admission
- All required documents
- Official transcripts from all institutions of post-secondary education
- Official transcripts from all military and/or civilian training
- For international transcripts only: English translation of your official transcripts, provided by a translation agency
The Office of the Registrar strives to keep processing time to a minimum while maintaining a high level of quality. Processing time varies periodically throughout the school year. Submit all transcripts and other documentation as soon as possible. Declarations of Candidacy for Degree (applications to graduate) should be submitted the semester prior to your last term.
Please review this information carefully, as it contains detailed and extremely important information about Columbia College's evaluations-related policies and regulations.
- The applicant must inform the college of all institutions of higher learning attended and whether or not academic credit was earned at these institutions. Falsification of application information, including failure to identify all post-secondary institutions attended, might result in denial of admission or dismissal if discovered after enrollment.
- An official transcript from each college and university attended must be sent to Office of the Registrar before transfer of credit can be accomplished. An official transcript is marked as such and sent directly from the institution attended to Office of the Registrar. Transcripts marked "unofficial" or "student copy" will not be considered official even if delivered in a sealed envelope from the institution. Faxed transcripts are not considered official.
- The admissions office, advisors, and the Nationwide Campuses may review or advise applicants from unofficial transcripts/credit documents as they deem appropriate and necessary. Academic credit from all sources must be received by Office of the Registrar before an evaluation will be completed, and must be validated by Office of the Registrar before such credit is considered official and made part of the student’s Columbia College academic record. Credit will not be evaluated for one institution from another institution’s transcript.
- Joint Services transcripts will be evaluated for military experience as well as other sources of non-traditional credit (e.g. CLEP, Excelsior and DANTES examinations).
- Appeals may be made for an exception to the requirement that all transcripts/credit documents must be submitted prior to evaluation. The appeal should be made in writing and submitted to the admissions office along with the other application materials. Admissions will forward the appeal to Office of the Registrar, which coordinates its processing with the Provost in Academic Affairs. Office of the Registrar will relay the response to Admissions, which will inform the applicant of the decision. For Nationwide Campuses and Online applicants, the appeal should be made in writing and submitted to the AHE or Online Campus. The campus will forward the appeal to Office of the Registrar, which coordinates its processing with the Vice President of Enrollment and Marketing. Office of the Registrar will relay the response to the campus, who will inform the applicant of the decision.
- An appeal must include a statement of why the transcript/credit document is unavailable and/or why the applicant wishes to proceed without it for the initial evaluation. The appeal is only for having all the documents submitted prior to the initial evaluation; if the appeal is approved, the document is still required and must be received prior to the start of the next term of enrollment. A registration restriction will be placed on the applicant barring enrollment without the required document. A waiver/disclaimer statement must also be signed by the applicant indicating understanding of responsibility for any consequences incurred due to the late receipt of all documents. Areas of consequence include, but are not limited to, advising, academic level, financial aid and VA.
- Appeals will not be approved nor exceptions made for the following reasons:
- Applicant owes money at another institution and is therefore unable to procure an official transcript
- Poor grades at the previous institution and therefore courses might not be transferable to Columbia College
- Applicant does not believe that previous course work is applicable to Columbia College
- Applicant does not want to pay transcript fees.
- Applicants who are unable to obtain transcripts because the previous institution has closed, had a fire or experienced some other records catastrophe may include a letter from the institution or the Department of Education for the state where the school is located, indicating that the transcript is not available. If the letter is provided along with the application and other transfer documents, then an appeal is not necessary and there will be no delay in the evaluation process. If a previous institution is not currently and has never been accredited by one of the accrediting bodies recognized by Columbia College, then the appeal may be made directly to Office of the Registrar via Admissions or the extended campus. Office of the Registrar will confirm accreditation status and approve or deny a request to evaluate without the transcript.
- Applicants are required to submit all military documentation and civilian training certificates. Exceptions to this requirement may be made in cases of rare extenuating circumstances, and at the written request of the student. By requesting an evaluation without these documents, applicants accept responsibility for any consequences incurred as a result. Once a document has been submitted to Columbia College it becomes the property of the institution. Neither the original nor a copy will be given to the applicant.
Electronic Transcript Submission
Columbia College accepts electronic transcripts from the following sources:
If your previous institution has an alternate method of sending electronic transcripts, please send it to EvalTrans@ccis.edu, and we will review it for acceptability.
Graduate level transfer policy
Institutions with approved graduate level equivalencies
- Credit may be given for graduate level course work taken at another institution or another Columbia College degree program within the last seven years.
- Credit must have been earned at a regionally accredited institution.
- Petitions for consideration of transfer credit must be made prior to the successful completion of 12 hours of graduate level course work at Columbia College.
- A maximum of 9 semester hours of transfer credit, with the grade of B or higher, may be allowed for graduate level students.
- If a student is currently enrolled in a master’s program at Columbia College, he or she must receive written approval from the home campus graduate academic program director before enrolling in a class to transfer to the master’s program.
- In all instances, the culminating experience must be taken at Columbia College.
Graduate transfer requests
If you wish to submit graduate level credit for transfer equivalency review, you must complete and submit the Graduate Transfer Credit Request form to the Office of the Registrar.
Graduate course substitution/waiver appeal
Meet with your academic advisor to request to substitute a course (in transfer or with Columbia College) for a specific degree requirement, to waive the 7 year rule (degree program/course completion), or to allow transfer credit to be considered after you have completed 12 hours of graduate coursework with Columbia College. Complete and submit the Graduate Course Substitution/Waiver Appeal form to the Office of the Registrar.
MBA Accounting Track (MBA.ACCT) undergraduate substitution
To request permission to replace an MBA Accounting Track (MBA.ACCT) course requirement with an undergraduate course, you must complete and submit the MBA.ACCT Undergraduate Course Substitution Request form to the Office of the Registrar.
Please see the Columbia College Graduate Studies homepage for more information!
Non-traditional Transfer Credit
Non-traditional transfer equivalency guide
Columbia College grants credit for non-traditional learning experiences based on the American Council on Education (ACE) credit recommendations. This type of credit includes exam credit such as CLEP and DSST exams, PILE/PIC program, professional license and military training.
Applicants are required to submit all military documentation and civilian training certificates.
Traditional Transfer Credit
Transfer equivalency portal
Students are required to identify all post-secondary institutions attended. Failure to do so may result in denial of admission or continued enrollment.
Students must submit official transcripts from each college or university attended when applying for admission to Columbia College.
An official transcript is one sent directly from the institution attended to the Columbia College Office of the Registrar, and bears an official seal of the institution and signature of the registrar.