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1098-T: Tuition Payments Statement

Columbia College Tax ID 

43-0655867

Sample 1098-T

A 1098-T reports tuition and other educational expenses in a statement form that Institutions of Higher Learning (IHL) provide to their students for tax preparing purposes. IHL's have the option of choosing between two reporting methods:                   

 
  •  Tuition Paid (Box 1)
  •  Tuition Billed (Box 2) *Columbia College reports tuition billed, not tuition paid.

The 1098-T form only reports tuition billed during the calendar year, from Jan. 1 through Dec. 31 of the specified calendar year.  The 1098-T will be mailed to the address we have on file for students who have opted to receive their 1098-T by mail.

***The 1098T form is generated to assist eligible students in applying for specific education-based tax credits. If you or your tax preparer has additional questions regarding how to use form 1098T or tax credit eligibility, please contact the Internal Revenue Service (www.irs.gov or 1-800-829-1040).***

1098-T Methods of Delivery

It is important to remember that 1098-Ts are made available no later than Jan. 31 each year.  If mailed, they will be post-marked by this date.  If electronic, they will be available online by this date.

Mailing addresses may be changed by logging on to CougarTrack and clicking on the Change of Address link. 

1098-T Technology Requirements

To view your 1098-T online, you will need to use either Internet Explorer or Mozilla Firefox.  Unfortunately, the form is not able to be downloaded on Google Chrome or Safari

The 1098-T form is a PDF form viewable through Adobe Acrobat. If you are experiencing an issue viewing the document in Internet Explorer or Firefox, please ensure that you have the latest update of Adobe.

1098-T Eligibility

The 1098-T reflects charges billed to the student. Students may not receive a 1098-T if there are no eligible charges. For 2013, IRS regulations were changed for eligible amounts reported in Box 5:

  • Box 5. Scholarships or Grants: Scholarships and grants generally include all payments received from 3rd parties (excluding family members and loan proceeds). This includes payments received from governmental and private entities such as the Department of Veterans Affairs, the Department of Defense, civic, religious organizations and nonprofit entities.

1098-T Errors

Often, students register for classes in December that do not begin until January. In those cases, the tuition billed for those classes will have been reported on the prior year’s 1098-T.

  • For example: If a student registered in December 2012 for a class that began in January 2013, the bill for that class will have been reported on the 2012 1098-T.

Additionally, if you registered for a class in December and then dropped it in January, there will be an adjustment to the prior year’s tuition (Box No. 4). That will be reflected on the 1098-T for the next year.

  • For example: If a student registered in December 2012 for a class that began in January 2013, and then dropped the class in January 2013, there will be a notation on the 2013 1098-T indicating that there were adjustments made for a prior year.

1098-T Reprints

1098-T for 2011 to the Present

All students can view their 1098-T forms for the year 2011 through the present within the ePayment Portal. Non-student Authorized User access is achieved through the main Columbia College website at www.ccis.edu and logging in through the ePayment link. Student access is granted by logging into Cougartrack and accessing ePayments within this venue. Information for the current year will be loaded no later than January 31 and can be reprinted at any time by following the previous logins.

 1098-T for 2010 and Earlier

1098-T forms for the calendar year 2010 and earlier are no longer able to be reprinted by our Business Office. If you need account information for 2010 or a prior year, you can request an Itemized Billing Statement through the Verification of Payment and Billing Request form found under the “Financial” tab in your CougarTrack account, or by emailing esc@ccis.edu. Please allow up to 5 business days for your request to be processed and the Itemized Billing Statement to be returned to you via email, or 10 business days if you prefer the information to be mailed to your home address.

Students whose addresses were not correct at the time of the original mailing may update their address through CougarTrack.

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