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Student Affairs policies & procedures


The complete policy statement on Acquired Immune Deficiency Syndrome (AIDS) and Human Immune Deficiency Virus (HIV) is available from the coordinator of Health Services or the dean for Student Affairs. Because there is neither a vaccine to prevent HIV nor curative therapy for persons infected with HIV, the most pressing need for Columbia College will be to: implement programs that increase awareness, provide education to prevent further spread of the virus and provide referral sources on and off campus for persons requesting private consultation. Columbia College will respond to individual cases of HIV infection or AIDS on campus on a case-by-case basis.

Alcohol and controlled/illicit drugs

Columbia College prohibits the manufacture, possession, use, distribution and sale of alcohol and controlled or illicit substances by Columbia College students, regardless of age, and employees on College owned property and at College sponsored or supervised events or activities.

  • Public intoxication on campus property is expressly prohibited. Those conditions considered to indicate intoxication include but are not limited to affected manner or disposition, speech, muscular movements, general appearance or behavior as apparent to the observer.
  • Containers that contain alcohol as well as empty alcohol containers are prohibited on campus and in the residence halls. Possession of empty alcohol containers will be regarded as a violation of this policy.
  • Campus displays or advertisements that support or promote alcohol or drug use, possession, manufacture or distribution are prohibited.
  • Behavior resulting from intoxication or the illegal use of controlled or illicit drugs will incur disciplinary action.
  • Possession of drug paraphernalia and misuse of prescription drugs will be regarded as violations of the drug policy.
  • Alcohol and other drugs possessed or consumed in violation of this policy are subject to confiscation.

The President retains the authority to make exceptions to this policy with regard to alcohol, including granting permission to serve alcoholic beverages at College functions where meals are served. Requests for exceptions to the policy must be submitted to the President in writing prior to the event and will be considered on an individual basis. Notification of the President's decision will be made in writing to the person(s) making the request.

It is the responsibility of students, faculty and staff to know and uphold the Columbia College Alcohol & Other Drug policy. In accordance, students and employees must be held accountable for their personal behavior. Excessive use, manufacture, possession or distribution of alcohol and/or controlled or illicit substances and the associated behavioral problems will be the basis for disciplinary action. Columbia College has made the decision to notify parents/guardians of students, under the age of 21, who have been found responsible for violating our Alcohol and Other Drug policy by the campus judicial system following a final determination. Representatives of the College will cooperate with outside authorities in their efforts to enforce existing laws regarding illegal drugs and alcohol.

Standards of Conduct

Columbia College rules and regulations prohibit the manufacture, possession, use, distribution and sale of alcohol and controlled or illicit drugs by Columbia College students and employees. Violations of Columbia College rules and regulations pertaining to alcohol and other drugs can result in disciplinary action up to and including dismissal for students and termination for employees. Additionally, in conjunction with or in lieu of the imposition of any disciplinary sanctions, students and employees may also be referred to appropriate local, state or federal law enforcement agencies for arrest and prosecution and/or required to complete an appropriate treatment or rehabilitation program.

In accordance with the mandates of the Drug Free Workplace Act of 1988, and as a condition of employment at Columbia College, all employees (including student employees) must notify their supervisor of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such a conviction. Employees undergoing treatment for alcohol or drug abuse must meet all standards of conduct and job performance.

Legal sanctions

Any Columbia College student or employee found possessing, manufacturing or distributing controlled or illicit substances or unlawfully possessing or attempting to possess alcohol or driving a motor vehicle while under the influence is violating local, state and federal laws. It is unlawful under state law to purchase or otherwise provide alcohol to a minor. Criminal penalties for violation of such laws could include state fines of $200 to $20,000, federal fines of $1000 to $20,000,000, and imprisonment for terms up to and including life. In addition to these provisions, a student is ineligible for federal student aid if convicted, under federal or state law, of any offense involving the possession or sale of a controlled substance (generally meaning illegal drugs, but not including alcohol or tobacco).

Medical amnesty

Medical amnesty encourages students to seek medical attention for themselves or a fellow student suffering from an alcohol or other drug overdose or medical emergency. This policy encourages students to call for medical assistance by removing the threat of campus judicial repercussions. However, the student in need will still participate in mandated substance abuse education and treatment services. The health protection strategies will not shield students from disciplinary action when other rules or codes of conduct have been violated. Students will still be subject to legal consequences for violating other college codes of conduct and state/federal laws.

Health risks

Alcohol and other drugs are associated with many health risks. The use and abuse of alcohol and other drugs may have negative effects on one's school or work performance and personal relationships. Some common health risks are addiction; damage to liver, heart and to a developing fetus; accidents as a result of impaired judgment; and unwanted sexual activity resulting in sexual assault or sexually transmitted disease.


Main Campus

Student Development:(573) 875-7420

Counseling Services: (573) 875-7423

Health Services: (573) 875-7432

Human Resources (for Employee Assistance Program information): (573) 875-7495


Alcohol & Drug Abuse Referral Hotline: (800) 454-8966

Narcotics Anonymous: (800) 945-4673

Online &emdash; (under Student Services can access information for alcohol assessment, health self care guide and U-Lifeline mental health assessment.)

This information is brought to you by the Student Affairs Department in compliance with Drug-Free Schools and Communities Act Amendments 1989

Crime statistics and graduation rates

As required by law, crime statistics and graduation rates for Columbia College are available in the Enrollment Service Center or Student Records and Transcripts. Crime statistics are also available on the Columbia College website.

Family Educational Rights and Privacy Act of 1974

Student records are maintained in keeping with federal law—the Family Educational Rights and Privacy Act of 1974. The following policies apply to Columbia College students:

  1. The educational records of each student and former student maintained by the college and the information contained therein will be available to the student upon request.
  2. Personnel within the institution, or a person or company with whom the college has contracted, who have a legitimate educational interest in a student record shall have access to that record.
  3. The institution may release directory information to persons outside the college unless the student requests limited access. Forms are available in the student records and transcripts office.
  4. Under emergency conditions, staff of the institution may disclose personal information to the appropriate persons to protect the health and safety of the student or other persons.
  5. Please see the Columbia College catalog for further information.

Columbia College General Student Complaint Policy

Columbia College (the “College”) values feedback from its students and believes students should be able to discuss problems and express concerns to the College and free from duress or retaliation. The College is committed to providing students with an avenue to express concerns and to work with College officials toward amical resolutions. The College believes engaging in this process can also be an inherently valuable educational experience for students and can help prepare students to address issues in a professional and productive manner after they leave the College.


This policy apples to College students.

This policy does not apply to complaints that are covered by other applicable College policies. Specifically,

  • Complaints about sex discrimination, harassment and/or retaliation are handled in accordance with the College’s Title IX policy and corresponding procedures.
  • Complaints about discrimination, harassment and/or retaliation, not based on sex, are handled in accordance with the College’s Nondiscrimination and Equal Opportunity policy and corresponding procedures.
  • Complaints related to the ADA/Section 504 accommodation process or related to the implementation of approved reasonable accommodations are handled in accordance with the College’s ADA/Section 504 Grievance policy.

This policy does displace and is not intended to supplant other policies and procedures applicable to the handling of a student’s complaint. For example, a complaint about a grade should still be handled via the academic grade appeal process, a financial aid related complaint should still be addressed to the Financial Aid Office, etc.


Student complaints not falling under the categories or other policies identified above should be made to the supervisor or responsible staff member of the area from which the complaint originates or relates for attempted informal resolution of the complaint. Resolution of a majority of complaints can likely be resolved at this informal level.

If an informal resolution of the student’s complaint cannot be accomplished, or if the complaint is about the supervisor or responsible staff member for the area, the student should then submit his or her complaint formally in writing to the College official responsible for the department from which the complaint originate or relates. The written complaint should include, at a minimum, the student’s name, details and a written account of the complaint, and a desired outcome.

Upon receipt of a written complaint, the College official will review the complaint and contact the student within ten (10) business days to verify receipt of the complaint, clarify any information provided by the student, and request any additional information that may be needed from the student for the College official to fully evaluate the complaint. This also provides the student with an additional opportunity to provide any and all information he or she would like considered and to request a meeting with the College official if he or she so desires.

The College official will then undertake efforts to evaluate and investigate the student’s complaint a reach a determination. The College official will endeavor to reach a final determination within thirty (30) days of receipt of the student’s formal written complaint, although circumstances may warrant a lengthier period of time and the student will be notified of the same.

The College official will provide the student with a written notification of the determination and outcome of his or her complaint. If the student is dissatisfied with the outcome, he or she may file an appeal with the Dean for Student Affairs. The appeal must be filed in writing within three (3) business days of receipt of the outcome notification and include the grounds for the appeal. The Dean for Student Affairs will consider timely appeals, conduct any additional investigation (if necessary), and make a final decision within ten (10) business days of receipt of the appeal. The Dean for Student Affairs will inform the student in writing of the outcome of the appeal. The decision of the Dean for Student Affairs is final and not subject to further appeal.


In accordance with the House Bill No. 126 of the State of Missouri, hazing is expressly prohibited by Columbia College. Individual students and/or organizations committing an act of hazing shall be subject to disciplinary action by the college and criminal prosecution.

Hospitalization/emergency treatment

Any student receiving hospital or emergency room treatment for any medical or psychological condition is encouraged to notify the campus life office of said hospitalization or treatment as soon as possible.

Housing requirement

All full-time freshman and sophomore day program students (those with fewer than 52 semester hours completed) must live on campus unless married, a single parent, 22 years of age or older, a military veteran as defined by federal guidelines or residing with parents in Boone County, MO, where such address has been established as the sole, legal and permanent residence of the parents.

Immunization policy

Columbia College requires that all newly admitted, readmitted or non-degree seeking students enrolled in day campus classes provide a completed Health History Form to Health Services (downloadable). The student must show proof of the following required immunizations:

  • All day students whose birth date occurred after December 31st, 1957 must show proof of having had 2 measles, mumps, and rubella vaccines (MMRs).
  • All students living in campus housing must show proof of either having had the meningitis vaccine or sign a waiver that they have been provided educational materials about the disease, but choose not to receive the vaccine at this time. This waiver is available on the Health History Form. Information about meningitis.
  • Tuberculosis screening is required for all international students who have lived for 2 months or more in Asia, Africa, Central or South America or Eastern Europe.
  • Students admitted to the Nursing program must abide by the vaccination policies dictated by the Nursing School.

A student will not be able to enroll for classes in subsequent semesters if the health history form and documentation of required immunizations are not submitted. Please complete the appropriate statement of exemption if personal, religious beliefs or specific medical conditions preclude immunization. In the event of an outbreak, exempted persons will be asked to leave school property.

Excuses for missed class due to illness: Excuses for missed class(es) due to a health problem will NOT be given by the health services office. The Health Services staff will document that a particular student was seen in clinic on a certain day and time, but the ultimate decision about being excused for class(es) will be left to the discretion of the faculty.

Sexual offense

The educational purpose of a college is to foster an open learning and working environment. Any form of intimidation or discrimination is antithetical to this purpose. Thus, Columbia College is committed to providing faculty, staff and students with an environment free from implicit and explicit coercive sexual behavior used to control, influence or affect the well- being of any member of its community. No member of the Columbia College community, whether faculty, staff or student, may sexually harass another individual. Any form of sexual harassment is grounds for college disciplinary action. Sexual harassment also constitutes a violation of federal and state law. Alleged violations should be reported to a member of administrative council.

Read more: Title IX Nondiscrimination and Harassment


In order to promote a healthy work and educational environment, a smoke-free policy is enforced. Smoking is not allowed in any building on campus. Smoking outdoors is permitted in designated areas only. For locations, please see the Parking and Traffic Regulations and Map.

Snow cancellation

If day classes are to be delayed or canceled because of weather, the decision will be made by 6:30 a.m. Decisions regarding evening classes will be made by 3 p.m. Official information, including updated changes, will be made available by calling 875-SHUT (7488). Cancellation information will also be given on KOMU-NBC 8, KMIZ-ABC 17, radio station KFRU 1400 am and the website at


All sales and solicitations are prohibited on Columbia College property, which includes all college-owned, rented or otherwise occupied (e.g., military) buildings and grounds. Requests for exceptions to this policy may be directed to the appropriate member of administrative council. Chain letters in any form are prohibited.


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