Accepting and Rejecting Job Offers

Accepting a Job Offer

Even if you have received a job offer, nothing is final until there is written confirmation. You will want to confirm your new position with a brief, formal letter of acceptance. This letter should reflect appreciation for the company's decision and your enthusiasm for the new position. This type of attention to detail can be a reflection of your professional attitude and the ability to follow up.

The letter should:

• Accept the terms of the employer's offer.
• Give a specific starting date.
• Show confidence in your ability to meet your new employer's expectations.
• Thank those involved in the hiring process.
• Candidly express willingness to complete needed preparations prior to the starting date.
• Provide any additional information prior to the employment date.
• Reiterate the terms of the employment agreement.
• Express enthusiasm for your new job.
• Refer to favorable aspects of your new professional environment.

Declining a Job Offer

Should you decide to turn down a job offer, you must inform the employer with a formal letter. Even if you have previously spoken with the employer about the decision to decline, it is professional etiquette to confirm this decision in writing. Always express gratitude to the employer for taking the time to interview and consider you for the job. Giving a reason for your decision is optional. Always be positive, don't burn your bridges behind you.

This letter should:

• Include a reason for your decision (optional).
• Indicate the type of employment you are seeking.
• Thank those involved in the hiring process.
• Be written in brief sentences and common words.
• Thank them for their consideration.
• Close with a positive note.

Please send any comments or questions to Career Services Center.